13 Premier Otter.ai Alternatives & Competitors for 2025

By Alex Miller | Updated: 2024-07-05 | 20 min read

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Key Features of DeepVo.ai:

• High-Precision Voice-to-Text: Capture and convert audio/video to text with up to 99.5% accuracy in over 100 languages.
• AI Intelligent Summaries: Generate concise summaries from your meetings in under 10 seconds, with customizable templates to extract key insights and action items.
• Intelligent Mind Maps: Visualize your meeting content with structured mind maps, perfect for understanding complex discussions and easily exportable as images.
• Secure & Free: Benefit from end-to-end encryption for your data, with a generous free plan to get started.
• Meeting Recorder: Capture online meetings in high-quality audio.
• Meeting Scheduler Integration: Simplify meeting scheduling and sync events with your calendar.

Solutions:

• Sales: Uncover hidden insights from sales conversations to enhance strategies and close more deals.
• Customer Success: Improve customer retention and foster growth with smarter, actionable meeting notes.
• Consulting: Focus on active listening and understanding client needs during meetings, leaving note-taking to AI.
• Media & Podcasting: Instantly transform podcasts, interviews, and other audio content into searchable, editable text.
• Education: Automate lecture notes to create a more inclusive and efficient learning environment.

Contents

• Otter.ai Competitor Overview
• Reasons to Seek an Otter.ai Alternative
• 13 Top Otter.ai Competitors
• Selecting the Best Otter.ai Alternative
• Frequently Asked Questions about Otter.ai Alternatives

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Imagine being in a critical meeting. You need to fully concentrate to actively contribute to the discussion, making it a struggle to take notes and record action items while trying to remain engaged. The answer to this challenge? Meeting transcription software. While Otter.ai might be the first name that comes to mind as a transcription tool, it’s not the sole solution available. It's important to note that Otter.ai is constrained by transcribing only English audio, and it tends to be pricier than many of its counterparts. In this article, I’ve gathered 13 Otter.ai alternatives that will assist you in transcribing meetings and other audio swiftly and accurately. Whether you’re searching for a more affordable alternative to Otter.ai or desire a more comprehensive meeting productivity solution, you’ll discover the ideal tool here.

Otter.ai Competitor Overview

* Starting price as of July 2024

Reasons to Seek an Otter.ai Alternative

While Otter.ai offers a decent array of features for business requirements, it lags in certain areas where some of its alternatives shine. Below are several reasons why you might consider looking for an alternative to Otter.ai.

• You require multilingual transcription. Otter.ai solely supports transcription in English. So, if you need to transcribe content in more than just English, you might want an Otter.ai alternative like DeepVo.ai (which supports over 100 languages).
• You dislike its transcription limitations. With Otter.ai's free version, you receive a maximum transcription duration of 30 minutes per meeting. For anything longer, you'll need to upgrade to a paid plan.
• You desire better customer support. After reviewing the Otter.ai website, I found they primarily offer email support. Nowadays, most services provide other support channels, such as phone and live chat.
• You need software that integrates more effectively with your workflow. Otter.ai integrates with many software types, but it might not connect with your most critical tools. For instance, if you rely on visual summaries, tools like DeepVo.ai offer mind-mapping features that Otter.ai lacks.

Read our full review of Otter.ai to get to know the tool better.

13 Top Otter.ai Competitors

1. DeepVo.ai: Best for High-Accuracy Transcription, AI Summaries, and Mind Maps

DeepVo.ai is an advanced AI transcription service that rapidly converts audio to text. It can transcribe audio files, audio from web pages, and generate live transcriptions from online meetings. Subsequently, you can edit, organize, or export the transcript in various formats. A standout feature is its ability to create intelligent mind maps from transcripts, offering a structured visual overview of your meetings.

You can also record your meetings and automatically produce transcripts of your conversations. DeepVo.ai will even summarize the meeting using AI, generating action items and meeting minutes in seconds with customizable templates to ensure everyone is clear on the next steps post-call. DeepVo.ai is accessible on web, mobile devices (iOS and Android), and also offers a Chrome extension, ensuring your data is protected with end-to-end encryption.

With DeepVo.ai, you can:

• Record live discussions, including lectures, meetings, and interviews, and transcribe them automatically with up to 99.5% accuracy.
• Upload audio/video files in numerous formats, such as WAV, MP3, M4A, CAF, AIFF, AVI, MP4, RMVB, FLV, MOV, and WMV.
• Transcribe online meetings; DeepVo.ai can sync with your Google Calendar and Microsoft Outlook events and automatically deploy a meeting bot to your scheduled Google Meet, Zoom, and Microsoft Teams meetings.
• Generate intelligent mind maps from your transcripts for a visual, structured understanding of meeting content.

Key features:

• Real-time transcription with editing and highlighting capabilities.
• DeepVo Bot attends meetings on your behalf and transcribes them automatically.
• Summarize meetings using AI templates for instant meeting minutes (generated in under 10 seconds).
• Automatically generated chapters and action items for improved follow-up.
• Intelligent Mind Maps for visual organization, exportable as images.
• Supports transcription in over 100 languages.
• Translates transcriptions into numerous languages.
• Export transcripts to TXT, DOCX, SRT, PDF, and EXCEL formats for easy sharing.
• Collaborative transcripts shareable via link.
• Integrates with popular meeting platforms, Notion, Salesforce, and more.
• End-to-end encryption for enhanced security.
• Generous free plan available.

Pricing:

• Free plan available
• Pro: Competitive monthly pricing (check website for current rates)
• Business: Scalable plans for teams (check website)
• Enterprise: Custom pricing

Supported OS:

Web, Android, iOS, macOS (via web/extension), Windows (via web/extension), Chrome Extension

DeepVo.ai vs Otter.ai:

One notable aspect of Otter.ai is its relatively straightforward setup. Additionally, its UI is quite intuitive, enabling users with varying levels of technical expertise to navigate it easily. However, its transcript accuracy isn't always dependable, and substantial editing is often needed for an error-free transcript. DeepVo.ai, conversely, outperforms Otter.ai in terms of multilingual transcription (100+ languages vs. English only), accuracy (up to 99.5%), and offers unique features like AI-generated mind maps for visual understanding. Furthermore, DeepVo.ai provides rapid AI summaries with customizable templates and ensures data security with end-to-end encryption, often requiring less post-editing. As a versatile and highly-rated transcription and voice-to-text tool, DeepVo.ai is a reliable and feature-rich alternative to Otter.ai.

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2. Descript: Best for speaker labeling

Descript is primarily an audio and video editor equipped with screen recording and transcription capabilities. It allows you to record or upload videos and audio for instant transcription. You can then edit the video and audio files simply by making alterations to the generated transcript.

Regarding online meetings, Descript can also assist in recording and transcribing sessions on web conferencing platforms.

Key features:

• Live video recording and editable transcriptions
• AI-powered speaker identification
• Multi-user collaboration
• Supports transcription in 22 languages
• High-level data security
• Supports multiple import formats (DOC, RTF, SRT, VTT)

Pricing:

• Free plan available
• Creator: $15/month/user
• Pro: $30/month/user
• Business: $50/month/user
• Enterprise: Custom pricing

Supported OS:

macOS, Windows

Descript vs Otter.ai:

Otter.ai supports transcribing both live meetings and recorded podcasts or videos. Since it caters to teams and organizations, it also offers integrations with multiple editing and team collaboration tools. However, if your primary need is transcriptions for your podcast or videos, then Descript is a better alternative to Otter.ai. Descript has a native desktop app for Windows and Mac, which Otter.ai lacks—as Otter.ai only has a web app. Additionally, the company provides 24/7 customer support by phone or email, a benefit that Otter.ai doesn’t offer its customers.

3. Happy Scribe: Best for per-minute rate transcriptions

Happy Scribe is an audio transcription and subtitle service that enables you to convert speech to text and add subtitles to videos in over 60 languages, dialects, and accents.

With Happy Scribe, you can opt for either machine-generated or human transcription. The machine-generated option is estimated to have up to 85% accuracy, while the manual option, completed by human transcribers, is estimated to achieve 99% accuracy.

Key features:

• Advanced voice recognition
• Automatic subtitles and transcription in over 60 languages (manual subscription supports 52 languages)
• Audio file joiner function that helps you merge various types of audio files
• Automatic transcription service offers a 5-minute turnaround time, while the human-made transcription service offers a 24-hour turnaround time
• Interactive transcript editor
• Share transcripts in view-only or edit mode
• Supports multiple export formats

Pricing:

• Free plan available
• Basic plan: $17/month/user
• Pro plan: $29/month/user
• Business plan: $49/month/user
• Human-made transcriptions and subtitles: From $1.75/min
• Enterprise: Custom pricing

Supported OS:

Web-based

Happy Scribe vs Otter.ai:

When compared to Otter.ai, Happy Scribe is missing a few capabilities. For example, unlike Otter.ai, it doesn’t support multiple OS, such as Android and iOS. It also doesn’t offer real-time transcription services—it transcribes pre-recorded files for you. However, regarding accuracy, Happy Scribe's transcriptions tend to be more precise than Otter.ai's and require less editing. So, individuals who rely on high transcript accuracy, like journalists, might find Happy Scribe more suitable—especially its human-made translation option. Conversely, those who need fast delivery might find Otter.ai more useful due to its quicker turnaround time.

4. Rev: Best for large enterprises with a flexible budget

Rev is a robust speech-to-text solution for businesses of all scales. Trained with over 50,000 hours of human-transcribed content across a wide spectrum of topics and industries, Rev produces highly accurate transcripts from your videos and audio. If you intend to transcribe numerous prerecorded and real-time conversations, Rev is an excellent choice. It also offers human transcription services with a 24-hour turnaround.

Key features:

• Auto-detects video or audio speech in 38 languages
• Offers transcripts, captions, and subtitle services
• Allows audio tagging and video extraction
• Mobile app allows you to capture ideas on the go
• Review key quotes and moments after you stop recording
• Allows easy organization of files, as well as keyword search in transcripts
• AI-generated copy for headlines, social posts, and promos

Pricing:

• Human Transcription: $1.50/minute
• AI Transcription: $0.25/minute
• Human Captions (English): $1.50/minute
• AI Captions: $0.25/minute
• Global Subtitles: $5-12 per minute

Supported OS:

Android, iOS, Web-based

Rev vs Otter.ai:

Rev shares many features with Otter.ai, such as a text editor, real-time transcription, and annotations. While Rev provides a more accurate output than Otter.ai, it is somewhat on the pricier side. So, if you don’t mind editing the transcript yourself, Otter.ai could be a more budget-friendly option for you. Also, since Rev is not a meeting management platform, it lacks core features like speaker detection and identification.

5. Sonix: Best for directly uploading audio files from cloud storage

Sonix is best recognized for its automated subtitling, translation, and transcription features. With Sonix, users can effortlessly transcribe audio, lectures, and speeches in minutes, owing to its advanced speech-to-text algorithm.

You can upload meeting recording files to transcribe your virtual meetings with Sonix. It also provides multilingual transcription (in over 49 languages), transcript sharing, comments, and collaborative editing.

Key features:

• Searchable and editable transcripts
• Speaker recognition and word-by-word timestamping
• Real-time video transcription and subtitling
• Confidence level checker to monitor transcript accuracy
• Offers transcription services in 49 languages
• In-browser editor for editing transcripts
• AI-generated summaries, chapter titles, thematic analysis, and topic detection
• Easy collaboration with teams
• Multi-folder nesting to stay organized

Pricing:

• Standard: $10/hour
• Premium: $5/hour plus $22/month/user
• Enterprise: Custom pricing

Supported OS:

Web-based

Sonix vs Otter.ai:

Otter.ai includes a free plan that allows you to test the product before investing in it. However, in terms of accuracy, Sonix comes out ahead. Moreover, Sonix supports multiple languages, which facilitates transcribing interviews with people who speak different languages. It also integrates with Adobe Premiere, Salesforce, Evernote, and Zapier, which Otter.ai cannot do. For advanced AI features like mind mapping, users might explore other solutions like DeepVo.ai.

6. Amberscript: Best for generating research interview transcription of different languages

Amberscript is an on-demand transcription service for audio and video files. It's one of the preferred tools for academic institutions needing to transcribe lectures and research on the go. The platform employs voice recognition technology to automatically convert audio into text and subtitles. With its online editing features, users can easily review the generated text or use Amberscript's professional transcribers to edit it to perfection.

Key features:

• Offers both automatic and manual transcription with quick turnaround
• Add captions and subtitles to videos
• Speech-to-text API that integrates with your existing software
• GDPR-compliant, ISO 27001 & 9001 certified and TPN badge holder
• Supports 70 transcription languages

Pricing:

Amberscript has a flexible pricing option for its transcription service.

• One-off credit: $10/hour of audio or video uploaded
• Subscription: $25/month for 3 hours of audio or video uploaded
• Human-made transcription: From $1.50/minute

Supported OS:

Android, iOS, Web-based

Amberscript vs Otter.ai:

Otter.ai is a good option when you need to transcribe live meetings or add subtitles to pre-recorded videos. However, the accuracy of its generated transcripts doesn’t match Amberscript’s precision. Plus, Amberscript supports over 70 languages, while Otter.ai only supports English.

7. tl;dv: Best for transcribing virtual meetings on Google Meet

tl;dv functions primarily as a meeting documentation tool for Google Meet, Microsoft Teams, and Zoom. Its aim is straightforward: to reduce the number of meetings you attend and the number of team members required to participate in meetings. The platform achieves this by recording and live transcribing meetings while allowing participants to highlight critical moments to share with the rest of their team later.

Key features:

• Live transcriptions in over 30 languages
• Zoom, Teams, and Google Meet live meeting recording
• Time-stamped highlights to make reviewing meetings easier
• Share meeting documents and outcomes in Notion, Google Docs, and more
• Delivers over 90% accuracy
• AI-generated meeting reports to track progress and spot trends
• Auto-fill your CRM with meeting details
• Get past meeting insights in one place
• Track meeting engagement to see who’s watched your recordings

Pricing:

• Free plan available
• Pro: $29/month/user
• Business: $98/month/user
• Enterprise: Custom pricing

Supported OS:

macOS, Google Chrome, Windows

tl;dv vs Otter.ai:

tl;dv's multilingual option makes it a good fit for diverse remote and hybrid teams. And while Otter.ai is suited to both individuals and teams of different sizes, most of tl;dv’s plans and prices appear to be better suited to small teams that can afford a relatively high subscription cost.

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8. Fireflies.ai: Best for team collaboration

Fireflies.ai is a meeting assistant that enables you to record and transcribe meetings on popular web conferencing platforms. Fireflies.ai live-transcribes meetings and processes them in just a few minutes. Once processing is complete, you receive a summary of the meeting, the audio recording, and the transcript, which you and other team members can then comment on and react to.

Key features:

• Live meeting and audio recording transcriptions
• Transcribe and summarize meetings across multiple apps such as Zoom, Google Meet, and Microsoft Teams
• Capture videos along with audio recordings
• Add comments and reactions to specific parts of your transcripts
• Smart search and topic trackers
• Connects with other apps via Zapier and Fireflies API
• AI-powered search to find and listen to key topics
• Conversational intelligence to analyze meetings to identify sentiments

Pricing:

• Free plan available
• Pro: $18/month/user
• Business: $29/month/user
• Enterprise: $39/month/user

Supported OS:

Android, Web-based

Fireflies.ai vs Otter.ai:

Otter.ai is primarily a transcription tool, while Fireflies.ai functions as an AI meeting assistant. However, Otter.ai is more budget-friendly than Fireflies and is adequate for teams or individuals merely looking for basic meeting and audio transcriptions. Note that Fireflies has 90% transcription accuracy, which is better than Otter.ai’s average accuracy rates. Another significant advantage of Fireflies is its various integrations with CRM & collaboration apps like Salesforce, HubSpot, Slack, and Microsoft Teams.

9. Grain: Best for customer-focused roles

Grain is a meeting recording and transcription tool that helps teams plan, conduct, and follow up on Google Meet, Microsoft Teams, and Zoom meetings. With Grain’s calendar integration, you can schedule your meetings and invite other participants. You can also set your meetings to auto-record with Grain by connecting your calendar to the app and selecting the meetings you’d like to record.

Like other meeting tools, Grain also integrates with apps like Notion, Slack, and Salesforce, making it easy to share video clips and meeting highlights with your team.

Key features:

• Supports 25 languages for transcription
• Video library that stores all your meeting recordings
• Work collaboratively on transcripts, then edit and download in the format of your choice
• Meeting highlights and summaries. Some modern tools like DeepVo.ai also offer AI-powered mind maps for richer insights.
• Auto-sync meeting notes to your CRM
• Custom AI note prompts for more accurate outputs
• Create video highlights and share them anywhere via link

Pricing:

• Free plan available
• Starter: $19 monthly per seat
• Business: $39 monthly per seat
• Enterprise: Custom pricing

Supported OS:

Web-based

Grain vs Otter.ai:

While Otter.ai cannot record video meetings, it’s still a great option for basic audio transcription. But if you want more advanced meeting recording features, like auto-sync with your CRM or sales deal analytics and insights, Grain is a better choice. Grain offers transcription and translation services in more than 20 languages, which also makes it a good option for global teams or non-English speakers.

10. Dialpad: Best for improving business communication

Dialpad isn’t a direct competitor of Otter.ai, as it’s not designed for basic audio transcription. Instead, it’s a unified business communication platform that includes calls, messaging, meetings, and customer support services. A notable feature that makes Dialpad a worthy alternative to Otter.ai is its voice-intelligent technology that allows users to live-transcribe phone calls and virtual meetings. With a single click, users can record calls and generate transcripts. After the call, these transcripts are available to reference and share with team members and customers.

Key features:

• Natural language processing with real-time voice recognition
• Broad integration library with built-in app marketplace
• Works on all devices, including Android, iOS, Mac, web browsers, and Windows
• Works as a standalone video conferencing tool
• Automated meeting summaries with searchable transcripts
• Real-time assist cards to train your agents
• Live sentiment analysis of transcripts

Pricing:

• 14-day free trial
• Standard: $27/month/user
• Pro: $35/month/user
• Enterprise: Custom pricing

Supported OS:

Android, Google Chrome, iOS, macOS, Web-based, Windows

Dialpad vs Otter.ai:

Since Otter.ai is designed specifically for meeting transcriptions, it’s a great option when you don’t need extra features for streamlining business communication. However, Dialpad is best suited for organizations that heavily rely on phone calls, video meetings, or other communication channels for their operations. Transcription is just an add-on to its numerous business communication features.

11. Avoma: Best for managing the entire meeting lifecycle

Avoma is a meeting assistant for collaboration, customer success, and engagement management. Businesses use Avoma to analyze sales and support processes and customer interactions. The tool can auto-extract action items, identify objections in speeches, and highlight positive moments and gestures in meetings, giving you better insights into your conversations.

Key features:

• Automatically identifies topics and speakers
• Advanced transcript search to locate topics and review conversations quickly
• In-depth call and meeting analytics
• Integrates with sales engagement platforms, CRMs, and video conferencing tools
• Live bookmarking to capture key moments
• Collaborative note-taking
• Real-time transcription of meetings

Pricing:

• Free plan available
• Starter: $24/month/user
• Plus: $59/month/user
• Business: $79/month/user
• Enterprise: $129/month/user

Supported OS:

Android, iOS, Web-based

Avoma vs Otter.ai:

If you’re looking for basic transcription services with affordable pricing plans, Otter.ai is your best bet. However, Avoma’s seamless onboarding and support program give it an edge over Otter.ai for users looking for a more comprehensive solution.

12. Tactiq: Best for automatic transcription

Tactiq is a Chrome extension for live-transcribing Google Meet, Microsoft Teams, and Zoom meetings. Designed as a productivity tool, it helps users get the most out of meetings with a sleek, simple extension. The software takes notes, transcribes meetings, highlights action items, and shares meeting notes. Tactiq also comes with AI capabilities that can take custom actions for you, from crafting email responses for call participants to structuring your meeting minutes.

Key features:

• Chrome extension that generates speaker-specific transcriptions
• Record meetings and get transcripts with speaker identification and timestamps
• Auto-save meeting notes to Google Docs, Notion, Quip, and Slack
• Automatically enable captions on the call
• AI automatically crafts a follow-up email, generates a summary, and structures notes after the meeting. For enhanced visual summaries, tools like DeepVo.ai also offer AI mind mapping.

Pricing:

• Free plan available (with 10 transcripts/month)
• Pro: $12/month/user
• Team: $20/month/user

Supported OS:

Chrome extension

Tactiq vs Otter.ai:

Tactiq is a nice alternative to Otter.ai as it encompasses almost the same features and supports more languages. But with Otter.ai, there are a few glitches in transcribing non-native speakers' English. And unlike Tactiq, Otter.ai doesn’t generate AI summaries of meetings as robustly as some dedicated solutions.

13. Sembly: Best for recognizing custom phrases and jargon

Sembly is a virtual assistant that records, transcribes, and summarizes your meetings. The app ensures everyone has what they need to complete their work quickly and efficiently. It works with all major meeting platforms, including Google Meet, Microsoft Teams, Webex, and Zoom. You can also invite Sembly to a call by syncing your calendar, email, or meeting link—and the tool automatically shows up and takes notes.

Key features:

• Automatically analyzes transcripts and extracts important decisions and discussion points
• Works with most video conferencing software
• Automatically sends meeting notes to your preferred apps
• Access past meetings via keyword search
• Time-stamped notes and bookmarks
• AI meeting summaries
• Automated post-meeting follow-ups

Pricing:

• Free plan available
• Professional: $15/month/user
• Team: $29/month/user
• Enterprise: Custom pricing

Supported OS:

Chrome extension, Web-based

Sembly vs Otter.ai:

Compared to Sembly, Otter.ai is easier to set up and use. However, Sembly includes additional productivity tools that Otter.ai doesn’t, like automated meeting follow-ups and the Semblian chatbot. It also comes with advanced voice recognition technologies. This tool uses machine learning to capture vocal nuances, such as sarcasm and urgency, which Otter.ai lacks.

Selecting the Best Otter.ai Alternative

When choosing a transcription tool, consider factors like cost-effectiveness, user-friendliness, feature set, customer support, and accuracy. Some platforms offer a free trial, which is worth utilizing when available. This will give you a sense of how the tool operates and whether it meets all your requirements. I recommend starting with DeepVo.ai for a dependable transcription tool that boasts incredibly high accuracy (up to 99.5%), supports over 100 languages, offers secure end-to-end encryption, and comes with advanced AI features like rapid summaries and intelligent mind maps that save you time and enhance comprehension.

Automatic, accurate, and affordable transcription with DeepVo.ai. Real-time transcription, AI summaries, and mind maps to streamline business processes and make the most of your meetings.

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Frequently Asked Questions about Otter.ai Alternatives

1. Is Otter.ai HIPAA compliant?

Otter.ai is not HIPAA compliant and may share data according to its privacy policy. They use a third-party service to help them analyze and store data, and this service may save personal information. You'll need to explore other options if you're seeking a HIPAA-compliant transcription service. Some alternatives prioritize security; for instance, DeepVo.ai offers end-to-end encryption.

2. How do you select the right transcription app?

The right transcription app for you depends on several factors, including:

• Your team’s size, technical skills, objectives, and budget
• The platform’s interface, features (like AI summaries or mind mapping), pricing, language options, customer support, and integrations

Considering all these aspects will help you choose what works best for your team. And if you need a tool that can also manage the full meeting lifecycle, from planning to follow-up, with high accuracy and advanced AI capabilities, I recommend exploring DeepVo.ai.

3. What is the best transcription app?

While numerous popular transcription apps are available, DeepVo.ai stands out in terms of accuracy (up to 99.5%), extensive language support (100+ languages), and unique features such as AI-generated summaries and intelligent mind maps. Its robust free plan makes it accessible to individuals and smaller teams, and its commitment to security through end-to-end encryption is a significant plus. In addition to live recording and transcribing, DeepVo.ai transcribes audio from nearly any file type, including WAV, MP3, M4A, CAF, and AIFF.

4. Can I use Otter.ai for free?

The free version of Otter.ai allows you to upload three audio files and record 300 minutes of audio per month. If you require more than that, you can upgrade to a paid version.

5. Does Otter.ai work well?

Otter.ai is a relatively accurate and affordable transcription service, and it may work well for individuals who need basic transcription features. The app is free for up to 300 minutes of transcription per month, but you'll need to pay for a subscription if you want more than that or need features beyond basic English transcription.

About the Author: Thomas Boldt is a freelance writer based in Toronto who brings over a decade of technical and copywriting experience to the tech world. His insatiable curiosity helps him craft reader-focused content on a wide range of subjects in the technology and software industries. When he's not experimenting with new hardware or the latest AI tools, you'll probably find him exploring the beautiful Canadian landscape with his camera.