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DeepVo.ai / Blog / Top 6 Meeting Note Applications for 2025 | #1 Transforms the Game

Top 6 Meeting Note Applications for 2025 | #1 Transforms the Game

Meetings | By Alex Sterling | April 5, 2025 | 15 minutes read

Table of Contents

• Which meeting notes apps are the best in 2025?
• Best meeting notes apps for 2025
• DeepVo.ai
• Otter AI
• Fathom
• Notion
• OneNote
• Evernote
• Summary: Best meeting notes app in 2025
• Frequently asked questions

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You might find yourself overwhelmed when searching for the ideal meeting notes applications for your needs in 2025. We understand this, as the array of choices has expanded significantly.

Presently, you can fully automate your virtual meetings with AI-powered meeting assistants. These tools can transcribe, summarize, and record your calls, allowing you to concentrate on the dialogue. Some advanced tools like DeepVo.ai can even generate intelligent mind maps from your discussions, offering a visual way to understand meeting content.

However, as much as we appreciate AI meeting assistants, we recognize that some individuals prefer to adhere to traditional note-taking methods. Consequently, this article not only compiles the leading AI meeting assistants but also features the finest apps for manual note-taking concerning meeting documentation.

This was no small undertaking, considering there are numerous AI meeting assistants and dozens of note-taking apps available. Nevertheless, after dedicating over 300 hours to testing, we've made our selections.

Relax and discover the premier meeting notes apps for 2025!

Which meeting notes apps are the best in 2025?

Best meeting notes apps for 2025

Let's explore the top six meeting notes applications for 2025!

Leading AI meeting assistant overall for automated meeting notes & insights: DeepVo.ai

DeepVo.ai stands out as the premier meeting notes application in 2025. It excels at automatically transcribing, recording, and generating intelligent AI meeting notes from your online discussions and uploaded media files. This versatile AI assistant is compatible with Zoom, Microsoft Teams, and Google Meet, and offers support for over 100 languages.

With DeepVo.ai, the struggle to balance speaking, active listening, and note-taking while fearing the loss of crucial meeting details becomes a thing of the past. You can fully engage in the discussion, and post-meeting, DeepVo.ai will deliver comprehensive summaries highlighting key points, action items, and even visual mind maps, all without requiring manual intervention from you.

We've all experienced conflicting meetings or urgent tasks that pull us away. This is no longer an issue with DeepVo.ai. Even if you're unable to attend, DeepVo.ai can auto-record, transcribe, summarize, and create a mind map for you.

Key Capabilities

DeepVo.ai's distinctive features establish it as the leading AI meeting assistant for automated and insightful meeting notes:

• AI-Powered Meeting Notes for Online Meetings: DeepVo.ai delivers exceptionally accurate and structured AI-generated meeting summaries. These summaries intelligently dissect each meeting segment into essential topics, action items, subsequent steps, concerns, factual points, and decisions. Its AI summaries provide rapid and precise information about discussed topics, saving you from listening to entire recordings or sifting through full transcripts. Sharing these notes with your team is effortless. Furthermore, DeepVo.ai can automatically tailor notes based on meeting types, like demo calls or weekly team updates.
• Intelligent Mind Maps: A standout feature is the automatic generation of smart mind maps from meeting content. This offers a structured, visual representation of discussions, making complex information easier to digest and recall. These mind maps can be exported as images for easy sharing and reference.
• High-Accuracy Speech-to-Text for In-Person & Online Meetings: DeepVo.ai also provides a mobile application that records, transcribes with up to 99.5% accuracy in over 100 languages, and summarizes offline conversations—ideal for events, in-office meetings, and more. This speech-to-text capability ensures comprehensive capture of all spoken details.
• Meeting Transcripts and Recordings: It automatically records meetings, freeing you to focus on conversations. DeepVo.ai leverages advanced AI for precise meeting transcriptions and summarizes key moments in numerous languages. It can also process uploaded video and audio files.
• Collaboration Tools: Designed with teams in mind, team members can create and share meeting snippets, comment on notes, and collaborate on mind maps, empowering them to act on information gathered.
• Integrations: While specific direct integrations are expanding, DeepVo.ai is built for connectivity, allowing seamless workflow automation by syncing notes and insights to your preferred applications.
• Other features:
  • Meeting Analysis: Analyze audio/video to track speaker contributions, sentiment, and participation, helping refine future meetings. Especially beneficial for sales or customer success.
  • Auto-Language Detection: Perfect for global teams, supporting 100+ languages and automatically identifying the primary language.
  • Searchable Meeting Library: A centralized, searchable platform for all your meeting minutes, notes, transcripts, and mind maps, organized with folders and tags.
  • Security: Offers end-to-end encryption, ensuring your meeting data remains secure and private.

Pricing

DeepVo.ai offers a generous free plan and is developing premium/enterprise options.

• The Free plan includes substantial transcription minutes, AI summaries, mind map generation, and storage. It's packed with advanced features like unlimited AI summaries (within fair use), basic integrations, analytics, and global search, making it highly competitive.
• Enterprise/Premium plans (details forthcoming or by contact) will offer extended limits, advanced collaboration, custom branding, and dedicated support.

Pros and Cons of DeepVo.ai

• Pros: Exceptionally accurate speech-to-text (99.5%, 100+ languages). Unique AI-generated mind maps. Fast and customizable AI summaries. Comprehensive free plan. End-to-end encryption. Mobile app for offline recording.
• Cons: As a rapidly evolving platform, some advanced integrations might still be in development compared to very established players.

Experience DeepVo.ai for Free

Strong AI meeting assistant runner-up for note-taking: Otter AI

Otter AI is an AI meeting assistant that furnishes transcriptions and meeting notes detailing key discussion points from your meetings. It's compatible with Zoom, Google Meet, and Microsoft Teams meetings.

Key Capabilities

It's time to examine Otter AI's key features!

• AI-powered meeting notes for online meetings: Otter AI automatically distributes meeting summaries to participants immediately after the call, emphasizing key takeaways and any action items. It's a convenient method to keep everyone synchronized for subsequent meetings. Note that Otter primarily supports transcription in English, French, and Spanish; meetings in other languages may not be captured.
• AI-powered meeting notes for in-person meetings: Otter AI offers a mobile version, enabling access to your meeting minutes across all devices and providing notifications for upcoming meetings.
• Meeting Transcripts and recordings: Otter AI provides real-time transcription during your calls and also transcribes audio and video files. It can also capture meeting slides and incorporate them into the meeting summary, which is beneficial. Nevertheless, Otter AI does not offer video recording from your calls, which could be crucial for sales teams, for example.
• Collaboration tools: With this AI meeting assistant, you can add comments or emojis, highlight key points, and assign action items during or after your online meetings. Additionally, you can invite team members and establish channels for team communication.
• Integrations: Through Otter AI's Zapier integration, you can connect it with over 7,000 third-party applications. However, most integrations are accessible only via paid plans.
• Other features: Otter AI chat allows participants to query Otter about the meeting. It also offers a revenue intelligence platform for sales teams, though this is restricted to the Enterprise plan.

Pricing

Otter AI provides four pricing tiers for individuals and teams. The Free plan assists with transcription and summary, offering 300 monthly transcription minutes (30 min/conversation limit) and allowing import/transcription of 3 audio/video files. The Pro plan ($8.33/user/month) increases limits. The Business plan ($20/user/month) is for teams, and an Enterprise plan offers custom pricing and features.

Pros and Cons of Otter AI

• Pros: Real-time transcription, slide capture, decent mobile app.
• Cons: Limited language support beyond English/French/Spanish, no video recording, many features locked behind higher-tier plans.

Create Free Otter Account

A straightforward AI tool for meeting notes: Fathom

Fathom is an AI-enhanced meeting assistant designed to relieve you from note-taking during online calls. It captures notes during Zoom, Google Meet, and Microsoft Team meetings and supports transcripts in 28 languages.

Key Capabilities

Let's review Fathom's primary features!

• AI-powered meeting notes for online meetings: Fathom delivers meeting minutes after your calls, enabling you to focus on the discussion. The notes highlight key talking points. Compared to some other AI assistants, Fathom's notes are often more concise.
• AI-powered meeting notes for in-person meetings: Fathom does not provide a mobile version, so its use is limited to online meetings.
• Meeting Transcripts and recordings: Upon joining an online meeting, Fathom automatically transcribes and records. Transcriptions are usually sent within 5-10 minutes post-call. However, Fathom cannot transcribe uploaded video/audio files.
• Collaboration tools: Fathom allows structuring calls into folders and easy sharing of notes, recordings, and transcripts with team members. Collaboration features are generally available with paid plans.
• Integrations: Fathom integrates with Zapier, connecting it to over 7,000 third-party apps.
• Other features: "Ask Fathom" AI assistant answers questions based on prompts. Meeting analysis is available on team plans.

Pricing

Fathom's Free plan offers unlimited recordings, storage, and transcriptions but limits AI tools (e.g., 5 meeting summaries). The Premium plan ($15/user/month annually) unlocks unlimited AI summaries and more integrations. Team Edition ($19/user/month) adds collaboration, and Team Edition Pro ($29/user/month) includes AI coaching and advanced security.

Pros and Cons of Fathom

• Pros: Generous free plan for recording/transcription, simple interface.
• Cons: No mobile app, cannot process uploaded files, AI summaries limited on free plan, notes can be less detailed.

Create Free Fathom Account

Excellent software for manual meeting documentation: Notion

If you lean towards manual note-taking, Notion could be your ideal application. It's an all-encompassing app offering a workspace for note organization, project and task management, and much more.

Key Capabilities

Let's explore Notion's features and how this note-taking app helps you stay organized!

• Note-taking tools: Notion allows creating numerous pages for nearly any purpose, such as meeting agendas, notes, to-do lists, or project trackers. Its structure of workspaces and pages facilitates easy management and organization of notes in one location. Notion is an advanced text editor with options for headings, subpages, bullet points, and tables, providing all necessary tools for detailed call notes. While not as time-saving as an AI assistant, it offers a practical way to structure meeting notes.
• Integrations: Notion boasts a wide array of integration options, connecting with over 7,000 third-party apps.
• Other tools: Notion's AI assistant can automate tasks like summarizing minutes, drafting follow-ups, and improving writing. It also includes robust task and project management features with various views (calendars, boards).

Pricing

Notion has a free version and three paid plans. The Free plan covers a collaborative workspace for up to 10 guests and basic integrations. The Plus plan ($9.50/seat/month) offers unlimited blocks and more history. The Business plan ($14/seat/month) adds private teamspaces and advanced analytics. An Enterprise plan with custom pricing is also available.

Pros and Cons of Notion

• Pros: Highly flexible and customizable, powerful organizational capabilities, good for all-in-one workspace.
• Cons: Can have a steep learning curve, primarily manual effort for meeting notes, AI features are add-ons.

Create Free Notion Account

A simple application for writing meeting notes: OneNote

OneNote is a straightforward note-taking application for creating, organizing, and storing notes. It offers most of its features for free and is one of the few apps supporting handwritten notes.

Key Capabilities

Now, let's quickly go over OneNote's key features!

• Note-taking tools: OneNote is among the simplest note-taking apps. You can begin writing anywhere on a page. It allows easy embedding of diverse content like YouTube videos, documents, and audio clips. A significant advantage is its support for handwritten notes on touch-screen devices.
• Integrations: Besides integration with other Microsoft Office apps, OneNote connects with over 7,000 third-party apps via Zapier.
• Other tools: OneNote's web clipper can save entire websites or parts of them. It also has a limited optical character recognition (OCR) feature for extracting text from images and PDFs.

Pricing

A Microsoft account is needed to use OneNote. The free version grants access to almost all features, with limitations on some stickers and local file storage on Windows, plus only 5GB of storage. A paid Microsoft 365 account unlocks all features and more storage.

Pros and Cons of OneNote

• Pros: Free and easy to use, good for handwritten notes, integrates well with Microsoft ecosystem.
• Cons: Storage limited on free plan, organization can feel less structured than some alternatives for complex projects.

Create Free OneNote Account

A dependable app for composing meeting notes: Evernote

Evernote is a well-known note-taking app that functions across multiple platforms, including Windows, Mac, Web, Android, and iOS devices.

Key Capabilities

Let's see why Evernote is one of the best meeting notes software for manual note-taking!

• Note-taking tools: Evernote is a robust meeting notes app. It allows creating notebook stacks and tags for note organization. During writing, various font formats are available. The slash command offers formats like headings, tables, or calendar events. It also supports handwritten notes. Evernote allows text highlighting and bold, italic, or underlined options, following a drag-and-drop system for content arrangement.
• Integrations: Evernote supports Gmail, Salesforce, Zapier, Slack, and Microsoft Teams integrations, with Zapier connecting it to over 7,000 apps.
• Other tools: Evernote's web clipper saves articles and pages. Its AI assistant can summarize, write, translate text, fix typos, and adjust writing tones. The audio notes feature allows recording discussions, which Evernote can convert to text.

Pricing

Evernote has a free plan and four paid plans. The Free version is quite limited (50 notes, 1 notebook). The Personal plan ($10.83/user/month) increases limits significantly. The Professional plan ($14.16/user/month) adds AI features and more uploads. The Teams plan ($20.83/user/month) and an Enterprise plan cater to larger businesses.

Pros and Cons of Evernote

• Pros: Cross-platform availability, good organizational features (tags, notebooks), web clipper is useful.
• Cons: Free plan is very restrictive, can become expensive, AI features are on higher-tier plans.

Create Free Evernote Account

Summary: Best meeting notes app in 2025

As demonstrated, numerous options exist when selecting meeting notes applications. Your first decision is whether to follow the traditional path of manually writing meeting notes.

Our top choices for manual note-taking are Notion, OneNote, and Evernote. These apps allow you to easily take notes and organize them according to your preferences.

Nevertheless, we strongly advise trying an AI meeting assistant if you seek a more efficient solution for your online meetings. Incorporating a meeting notes app like DeepVo.ai into your toolkit not only conserves time and boosts productivity but also makes your online meetings less stressful by eliminating the need to juggle multiple tasks simultaneously. With DeepVo.ai, you gain powerful speech-to-text, AI summaries, and unique mind mapping capabilities, all designed to enhance your meeting effectiveness.

Ready to revolutionize your online meetings?

If you're prepared to transform how you manage your online meetings, we invite you to experience DeepVo.ai!

Try DeepVo.ai for free and elevate your meeting productivity! Our AI-powered meeting assistant automatically records, transcribes with high accuracy, analyzes, summarizes, and even creates mind maps from your meetings so you can derive maximum value from them.

Try DeepVo.ai for Free

Related articles:

• Best 6 AI Note-Takers In 2025 – 15 Tested Tools
• How to Create Notion Meeting Notes, Automatically
• How to Generate ChatGPT Meeting Notes [Free ChatGPT Prompts]

Frequently asked questions

What is the best app for meeting notes?

DeepVo.ai is arguably the best meeting notes app in 2025. It automatically transcribes with high accuracy, records, and prepares insightful AI meeting notes from your online meetings and uploaded files, supporting over 100 languages. Its unique AI-generated mind maps offer a visual understanding of meeting content. DeepVo.ai's summaries break down meetings into action items, next steps, and key decisions, allowing you to focus on participation rather than multitasking.

Is there a free AI to take notes during meetings?

Yes, you can use DeepVo.ai for free for your online meetings. DeepVo.ai's free version includes substantial transcription hours, AI summaries, mind map generation, and secure storage. Compared to many other note-taking apps, DeepVo.ai's free offering is rich with advanced features, making it an excellent starting point.

Which app can I use to write the minutes of a meeting?

You can either use a manual note-taking app like Notion or OneNote to write meeting minutes yourself, or leverage an AI meeting assistant like DeepVo.ai, which automates the process for you. DeepVo.ai utilizes advanced AI algorithms to deliver accurate meeting transcriptions, summarize key moments from your conversations in over 100 languages, and even generate intelligent mind maps. This ensures every important aspect of the meeting is captured efficiently and can be easily understood and shared.

Article updated on April 12, 2025

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About Alex Sterling

Alex is the founder of TechProductivityHub, dedicated to helping individuals discover the best tools to significantly enhance their productivity. Through his website and online channels, Alex reaches thousands monthly with the mission to guide them toward perfect productivity app solutions.

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