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Read AI Under Review: Limitations Driving Demand for Enhanced Meeting Tech.

AI Note-Taker

— 10 min read

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An In-Depth Look at Read AI: Why Many Are Exploring Alternatives (2025)

Posted by Alex Johnson | May 10, 2025 | 14 minutes read

This review delves into Read AI, an AI-powered meeting assistant. We'll explore its core functionalities, pricing structures, advantages, and drawbacks. Crucially, we'll also investigate the reasons prompting users to seek alternatives to this tool.

In compiling this Read AI analysis, we've integrated our direct experiences with a wide array of user feedback regarding this AI meeting tool. This approach allows us to present a comprehensive perspective on whether this AI solution meets your specific needs.

Continue reading, as towards the end of this examination, we will introduce a leading and secure alternative.

Let's begin!

Table of Contents

What is Read AI?

Read AI is a service that offers automated meeting recaps, transcriptions, and reports for your online discussions. To understand how AI note-taking applications like Read AI operate, they typically employ natural language processing (NLP) and speaker identification technologies. NLP is instrumental in transcribing speech, condensing discussions, and grasping the contextual nuances. Read AI is compatible with leading video conferencing platforms such as Zoom, Microsoft Teams, and Google Meet, and offers support for 16 languages.

Key features of Read AI

Let's examine the primary functionalities offered by Read AI.

Real-time transcription and recording

Accessing the 'meeting reports' section provides entry to meeting notes, transcriptions, video playbacks, and personalized coaching utilities. When reviewing a meeting transcript, you'll observe Read AI utilizes speaker labels to differentiate contributions. Furthermore, these transcripts are timestamped, allowing you to click on any segment of the text and have the video recording jump to the corresponding moment.

Depending on the virtual meeting's duration, Read AI typically delivers the transcript within 5 to 30 minutes. Our evaluation of Read AI indicated a reasonably high level of transcription accuracy, conducted using a standard PC built-in microphone.

Meeting summaries

Your meeting summaries furnish a brief overview of the proceedings during your virtual engagements. Read AI also employs a chapter-like structure to organize key discussion points from these meetings.

Additionally, Read AI's summaries highlight action items and key questions, and enable note-taking during live virtual meetings. Broadly, Read AI's meeting notes offer a swift glance at your calls and help in grasping the main takeaways. However, they lack certain vital tools such as adding comments to specific sections or personalized note formats for varied call types.

Collaboration tools

Read AI includes some fundamental team collaboration capabilities. For instance, meeting notes can be shared with team members via Slack or email. Moreover, workspaces can be established to disseminate meeting notes, transcripts, and recordings among your team.

Beyond these essential functions, irrespective of the paid plan selected, Read AI does not provide advanced features concerning team collaboration.

Search functions

Read AI presents two search functionalities. It incorporates a traditional search function that retrieves data from your meeting notes pertaining to past calls. Secondly, it features an AI-enhanced search capability that also aggregates data from your integrated applications. While this feature is currently in a testing phase, it aims to provide direct answers, summaries, and citations from platforms like Slack, Google Drive, or email clients.

Smart scheduler

Read AI’s scheduling link simplifies the process for others to book appointments with you. You can select from several meeting duration options: 15, 30, 60, and 90 minutes. When you share your scheduling links, Read AI highlights available time slots based on your Google Calendar and Outlook.

This feature helps to streamline the booking workflow and reduces back-and-forth communication, enabling you to concentrate more on the meeting itself rather than on its arrangement.

Personalized coaching

Read AI also incorporates a personalized coaching element designed to enhance communication skills and meeting performance. This feature grants access to valuable insights from your online meetings, covering aspects like speaking pace, use of non-inclusive language, number of questions posed, and more.

Furthermore, its "Deep dive" feature reveals interesting call metrics. For example, you can analyze participants' talk time or gauge the positive or negative reactions of others during your speaking turns. It also includes a real-time sentiment analysis function that can offer useful post-call information. In summary, Read AI distinguishes itself with its personalized coaching features, which are beneficial for boosting efficiency and productivity in virtual meetings.

Read AI's integrations

You can link Read AI with a variety of third-party applications, encompassing project management software, customer relationship management (CRM) systems, calendar tools, and numerous other platforms through its Zapier integration. Nevertheless, our review of Read AI revealed that access to some crucial integrations is restricted in the free version.

Read AI's user interface

Our experience with Read AI's user interface during the review was mixed. While visually appealing, we found it somewhat difficult to navigate and, ultimately, a bit cluttered. The primary features of this AI note-taking app are located on the left side. However, they are not all visible at once; scrolling is necessary to access other functionalities. Overall, one can adapt to its UI and navigation, but these aspects contribute to a slightly steeper learning curve.

Read AI's pricing

Read AI presents four distinct pricing tiers. Its Free plan includes 5 meeting transcripts per month, basic integrations, personalized coaching, search utilities, and AI-generated summaries. Read AI suggests this for individuals just starting. Its Pro plan is priced at $15 per month when billed annually. Choosing the Pro plan grants access to team collaboration features and allows for 100 file uploads. This plan is tailored for individuals and small teams needing basic transcription, search, and premium integrations.

Additionally, Read AI has an Enterprise plan that encompasses video playback, highlights, premium support, and 200 file uploads. This plan costs $22.50 per user monthly with annual billing. Lastly, there's a higher-tier Enterprise plan offering workspace onboarding, 300 file uploads monthly, custom data retention policies, domain capture, SSO & SAML, and HIPAA compliance. This is priced at $29.75 per user monthly, billed annually.

Why are people switching from Read AI?

At this juncture of our Read AI evaluation, we examined feedback from other users regarding this AI meeting assistant. This allows us to offer you a holistic view of Read AI.

Non-transparent pricing

We encountered numerous accounts where Read AI users, upon upgrading their plans, did not receive the features they were promised. This situation points to an opaque pricing model, where it's unclear what functionalities your payment actually secures.

Automatically joins calls without permission

A significant number of users have reported that Read AI intrudes on meetings without prior consent. Although we did not encounter this specific issue during our Read AI assessment, the volume of user reports indicates it is a likely and frequent occurrence. The diminished control over the bot's meeting attendance and associated security concerns have prompted many users to look for Read AI alternatives.

Poor customer support team

After reviewing user testimonials about Read AI, we identified that a major user concern is the customer support. Many users expressed frustration over sending multiple support inquiries without receiving any response. We understand the annoyance of dealing with technical difficulties, particularly when they stem from the software itself. Such challenges not only disrupt workflows but can also induce considerable stress.

Lack of team collaboration features

Finally, our review of Read AI revealed that this AI meeting assistant is simply not optimized for team use. It possesses very rudimentary features for teams to collaborate and enhance collective effectiveness.

Read AI's Pros and cons

Let’s summarize the advantages and disadvantages identified from our Read AI review.

Read AI's Pros

  • Read AI integrates smoothly with popular video conferencing platforms and demonstrates high transcription accuracy.
  • Its personalized coaching feature aids in enhancing meeting efficiency and improving communication abilities.
  • It includes a meeting scheduler, a distinctive feature of Read AI.

Read AI's Cons

  • Read AI presents some security issues. Many users noted that Read AI persistently joined calls without authorization, even post-account deletion.
  • User reports suggest Read AI has subpar customer support.
  • It is deficient in advanced collaboration features, rendering Read AI a less-than-ideal solution for teams.
  • Access to advanced features is not always guaranteed, even after upgrading your subscription plan.

Looking for a secure Read AI alternative?

Over the past few years, we have tested and assessed numerous potential alternatives to Read AI. Considering the common pain points associated with Read AI, such as security vulnerabilities, inadequate customer support, and a shortage of collaboration tools, we propose that DeepVo.ai could be the optimal alternative for you.

With DeepVo.ai, you can automatically transcribe, record, and summarize virtual meetings. It is compatible with multiple video conferencing tools like Zoom, Google Meet, and Microsoft Teams, and also allows you to upload previous call recordings. DeepVo.ai caters to a wide array of use cases, including one-on-ones, sales discussions, interviews, and more.

Continue below to see how DeepVo.ai can revolutionize your meeting productivity while ensuring your data is kept 100% secure with end-to-end encryption, and only joining meetings you authorize.

DeepVo.ai's features

Let's explore the primary functionalities of DeepVo.ai.

High-Accuracy Transcription and Recording

Beyond standard call recording, DeepVo.ai employs cutting-edge AI algorithms to provide exceptionally accurate meeting transcriptions with up to 99.5% precision. It supports over 100 languages, making it invaluable for global teams reviewing conversations on Google Meet, Zoom, and Microsoft Teams. Furthermore, DeepVo.ai can transcribe uploaded video and audio files, offering great flexibility.

Intelligent AI Summaries

DeepVo.ai generates structured and insightful AI meeting summaries, breaking down discussions into key takeaways, action items, and decisions. These summaries are typically ready within 10 seconds post-meeting and can be tailored using customizable templates to fit specific needs, whether it's a sales call, a team sync, or a project update. This dramatically saves time and streamlines workflows.

Smart Mind Maps

A distinctive feature of DeepVo.ai is its ability to automatically create intelligent mind maps from your meeting content. These visual representations offer a structured overview of the discussion, making complex information easier to digest and share. Mind maps can be exported as images, enhancing reports and presentations.

Meeting Analysis & Insights

DeepVo.ai delivers actionable insights like talk-to-listen ratios, predominant discussion topics, and engagement metrics. This functionality helps both individuals and teams refine communication strategies and improve meeting effectiveness. For sales teams, such insights are crucial for identifying customer signals and enhancing pitch delivery.

Collaboration Tools

DeepVo.ai is built with teamwork in mind. Team members can share meeting snippets, add comments, and pose follow-up questions directly within the platform, facilitating collaborative note-taking and ensuring that information gathered during meetings is acted upon efficiently.

Integrations

Seamlessly integrate DeepVo.ai into your current technology ecosystem. It supports connections with thousands of third-party applications via platforms like Zapier, alongside direct integrations with popular CRMs, calendar apps, and cloud storage services. This extensive integration capability makes DeepVo.ai a valuable enhancement to your existing tools.

Security Focus

DeepVo.ai grants you complete authority over what is recorded, enabling you to safeguard sensitive discussions while capturing essential information. Adhering to leading security protocols such as SOC 2, GDPR, and CCPA, DeepVo.ai guarantees that user data is managed with the utmost care. All communications are protected by end-to-end encryption, providing top-tier data and information security. Importantly, DeepVo.ai does not use your meeting recordings, transcripts, or any other user data to train AI models; user private data remains strictly private.

DeepVo.ai's pricing

DeepVo.ai offers a generous free plan, making its powerful features accessible to everyone. This plan typically includes a significant number of transcription hours per month, access to AI summaries, mind mapping, and essential integrations. This makes it ideal for individuals and small teams looking to enhance meeting productivity without initial investment.

For users and teams requiring more extensive usage, higher limits, or advanced features, DeepVo.ai provides competitively priced paid plans. These plans often include unlimited transcription, advanced collaboration tools, premium support, and enterprise-grade security options. Visit the official DeepVo.ai website for the most current pricing details.

DeepVo.ai vs Read AI: Feature comparison

Let's outline how Read AI's capabilities compare against those of DeepVo.ai. (Detailed comparison typically presented in a table format, highlighting differences in transcription accuracy, summary quality, unique features like mind maps, security, and pricing value.)

  • Transcription Accuracy: DeepVo.ai offers up to 99.5% accuracy vs. Read AI's generally good accuracy.
  • Language Support: DeepVo.ai supports 100+ languages vs. Read AI's 16 languages.
  • AI Summaries: DeepVo.ai provides ultra-fast summaries with custom templates; Read AI offers standard summaries.
  • Mind Maps: A unique offering from DeepVo.ai, not available in Read AI.
  • Security: DeepVo.ai emphasizes end-to-end encryption and data privacy. Read AI has faced user concerns.
  • Collaboration: DeepVo.ai offers robust team features; Read AI's are more basic.
  • Free Tier: DeepVo.ai offers a comprehensive free plan.

Wrap-up: Read AI review

Read AI presents decent real-time transcription features, and its meeting notes effectively capture key discussion points. However, concerns regarding security, subpar customer service, insufficient collaboration tools, and restricted access to advanced functions even post-upgrade, are compelling many users to explore alternatives.

Following extensive testing of numerous Read AI substitutes, we identify DeepVo.ai as the superior choice to address these shortcomings. DeepVo.ai delivers highly accurate transcriptions (up to 99.5% in 100+ languages), well-organized AI summaries (in 10 seconds), intelligent mind maps, and detailed analytics with actionable post-call insights. Its broad integration capabilities allow DeepVo.ai to connect seamlessly with your preferred applications. Even with its free plan, DeepVo.ai provides access to more advanced features to optimize the productivity of your online meetings. Lastly, DeepVo.ai offers excellent customer support and robust, end-to-end encrypted security, ensuring reliability and data protection.

If you're ready to transform how you manage your calls, we invite you to experience DeepVo.ai. Try DeepVo.ai for Free and elevate your calls! Our AI-powered meeting assistant automatically records, transcribes, analyzes, summarizes, and creates mind maps for your meetings so you can derive maximum value from them.

Frequently asked questions

Is Read AI safe to use?

Based on user feedback and information available online, Read AI has been associated with security and privacy concerns. Many users of Read AI have reported that once the AI meeting assistant is synced with their calendar, it automatically joins meetings, sometimes without explicit desire or the awareness/consent of other attendees.

How accurate is Read AI transcription?

During our assessment of Read AI, we observed a high degree of transcription accuracy. For this testing, we utilized built-in microphones.

Does Read AI sell data?

We investigated this query in detail. While Read AI has encountered privacy issues, we found no reports or information indicating that it sells or shares user data with third parties.

What are the cons of Read AI?

Read AI faces several security-related criticisms. Numerous users have reported that Read AI persistently joins calls without approval, even after they have deleted their accounts. Additionally, user feedback highlights that Read AI's customer service is often unhelpful. Furthermore, Read AI is lacking in advanced collaboration features, making it unsuitable for team environments. Finally, access to advanced functionalities is not always assured, even after upgrading to a paid plan.

Article updated on May 10, 2025

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