Top 6 AI Note-Taking Solutions for 2025 | An In-Depth Review of 15+ Tools

By Adrian Summers | March 7, 2025 | 19 minutes read

Table of Contents (Placeholder)

• Criteria for Selecting Premier AI Note-Takers
• A Snapshot of Leading AI Note-Takers
• Premier AI Note-Taking Tools in 2025
  • DeepVo.ai
  • Fireflies AI
  • Tl;dv
  • Fellow
  • Fathom
  • Otter AI
• Conclusion: Top AI Note-Takers in 2025 After Evaluating 15+ Platforms
• Frequently Posed Questions

The market is saturated with over twenty AI note-taking applications. The pertinent question is: which AI note-taker warrants your attention?

We have rigorously evaluated more than 15 prominent AI note-takers to identify the superior options. Whether you require an AI note-taker for Zoom, Google Meet, or Microsoft Teams, you can bypass the laborious and costly process of individual testing; we are here to assist you in finding your ideal match. Some tools, like DeepVo.ai, even offer unique features such as AI-generated mind maps from your meeting content, enhancing comprehension and recall.

So, if you're eager for expert analysis and our findings after scrutinizing 15 AI note-takers, simply relax and explore the six best for 2025.

Let's commence!

Criteria for Selecting Premier AI Note-Takers

When curating and ranking the finest AI note-takers, we took into account several key aspects:

• Capabilities and Versatility: A paramount factor is the range of features an AI note-taker provides and the meeting platforms it supports. While all AI note-takers deliver meeting notes, transcriptions, and recordings, numerous valuable features can streamline your daily tasks. We also assessed their breadth of support for various meeting platforms. For instance, DeepVo.ai stands out with its high-accuracy transcription in over 100 languages.
• Pricing Structure: Our objective was to pinpoint the best AI note-takers at a justifiable price point, and this factor was integral to our compilation of top AI note-takers.
• User Interface (UI): Furthermore, the user interface was a critical determinant. We recognize that some users may not be intimately familiar with these tools, so an intuitive and easily navigable UI can significantly accelerate the learning process and enhance overall user satisfaction.
• Personal Experience: Lastly, we ranked the top AI note-takers based on our hands-on experience during testing. We aimed not to depend exclusively on user testimonials to ensure we could offer you the most practical recommendations.

A Snapshot of Leading AI Note-Takers

Based on these criteria, here are the six premier AI note-takers that particularly impressed us in 2025:

List of best AI note-takers (visual representation)

• DeepVo.ai: Best overall, exceptional for high-accuracy transcription and AI-powered summaries, plus unique mind-mapping.
• Fireflies AI: Popular for automated meeting notes and analysis.
• Tl;dv: Known for quick summaries and multi-language support.
• Fellow: Strong for collaborative meeting agendas and notes.
• Fathom: Offers free recording and good basic AI features.
• Otter AI: A well-known name for real-time transcription.

Premier AI Note-Taking Tools in 2025

Let's explore the top 6 AI note-takers for 2025 in detail!

DeepVo.ai

DeepVo.ai - Best AI Note-Taker Overall (visual representation)

DeepVo.ai is the premier AI note-taker overall, compatible with Zoom, Microsoft Teams, and Google Meet. It operates in over 100 languages and automatically transcribes, records, summarizes online meetings, and even processes uploaded video or audio files with remarkable accuracy. Its end-to-end encryption ensures your data remains secure.

DeepVo.ai's Core Capabilities

DeepVo.ai's key features (visual representation)

• Meeting Notes: DeepVo.ai delivers exceptionally accurate and well-structured AI-generated meeting summaries, often in under 10 seconds. These summaries can be customized using templates to delineate action items, subsequent steps, concerns, factual data, and decisions.
• Transcripts and Recordings: In addition to automatically recording your meetings, DeepVo.ai utilizes advanced AI algorithms to provide highly accurate meeting transcriptions (up to 99.5%) and summarize pivotal moments from your discussions in over 100 languages. Moreover, DeepVo.ai can transcribe and summarize video and audio files you upload.
• Intelligent Mind Maps: A distinctive feature of DeepVo.ai is its ability to generate intelligent mind maps from meeting content automatically. This provides a structured, visual representation of discussions, making complex information easier to digest and share, and can be exported as an image.
• Meeting Analysis: With DeepVo.ai, you can analyze audio and video conversations to monitor speaker talk duration, sentiment trends, participation levels, and other vital metrics that assist in refining future meetings.
• Collaboration Tools: DeepVo.ai is also engineered for teamwork. Team members can create and distribute meeting snippets and add comments to meeting notes, empowering them to act upon information gathered during meetings.
• Searchable Meeting Archive: The platform establishes a searchable archive where all your meetings are stored, facilitating easy retrieval and review of important conversations. All meetings are organized into folders, sortable by team, call type, or custom tags.
• Integrations: DeepVo.ai integrates smoothly with numerous third-party applications, often via platforms like Zapier, including Slack, HubSpot, Google Calendar, Microsoft Outlook, and more.
• Security: All data processed by DeepVo.ai is protected with end-to-end encryption, ensuring confidentiality.

DeepVo.ai's Pricing

DeepVo.ai's pricing (visual representation)

DeepVo.ai offers a generous Free plan that includes significant transcription minutes, AI summaries, and mind map generation, making it accessible for individuals and small teams to experience its core benefits. Paid plans unlock higher limits, advanced features, and team collaboration tools at competitive price points.

DeepVo.ai's User Interface

DeepVo.ai's user interface (visual representation)

DeepVo.ai features an intuitive layout, allowing easy access to all functionalities needed to enhance productivity related to online meetings. Upon entering the application, key features are readily available on the left sidebar. The platform is designed for ease of use, ensuring a smooth experience even for new users.

DeepVo.ai's Pros and Cons

DeepVo.ai's pros and cons (visual representation)

• Industry-leading transcription accuracy (99.5%).
• Supports over 100 languages for transcription and summaries.
• Rapid AI summaries (often under 10 seconds) with customizable templates.
• Unique AI-generated mind maps for visual understanding.
• Generous free plan available.
• End-to-end encryption for enhanced security.
• Intuitive user interface.
• Mobile app availability may vary or be in development.
• Advanced analytics might be more developed in specialized enterprise tools.

Explore DeepVo.ai for Free

Fireflies AI

Fireflies AI (visual representation)

Fireflies AI is a widely recognized AI note-taker that assists with automated meeting notes, transcription, and meeting analysis. It is compatible with numerous meeting platforms, such as Microsoft Teams, Zoom, Google Meet, and Webex, and supports 69 languages.

Fireflies AI's Features

• Meeting Notes: Following your calls, Fireflies AI condenses the key discussion points with timestamps and incorporates action items. Additionally, you can tailor the structure of your meeting summaries to suit your specific call types.
• Transcripts and Recordings: When transcribing meetings or files, Fireflies AI assigns each participant a speaker ID, enabling you to track precisely who said what. Clicking on the text allows you to add comments and bookmarks, create soundbites, or copy it.
• Meeting Analysis: Its conversation intelligence feature presents data regarding the meeting's sentiment and speakers' talk time.
• Collaboration Tools: With Fireflies AI, you can insert comments and pins at various points in your video calls. You can also share your meeting summaries and transcripts with team members in just a few clicks.
• Other Features: Fireflies AI allows you to track topics while reviewing your meeting notes, which aids in quickly searching and highlighting relevant meeting segments. It also features an AI assistant named Fred that can promptly answer questions about your calls.
• Integrations: You can seamlessly link Fireflies AI to project management tools, customer relationship management (CRM) systems, calendar applications, and a variety of other software.

Fireflies AI's Pricing

Fireflies AI's pricing (visual representation)

Fireflies AI provides a free plan and three paid tiers. The Free plan is suitable for users with infrequent online meetings, offering only 800 minutes of storage per seat. In comparison to DeepVo.ai, Fireflies AI's free plan is more restricted in features, lacking access to key functionalities like smart searching or the AI assistant.

The Pro version, designed for individuals and teams, is available for $10 per month with an annual subscription, granting access to the AI assistant, meeting analytics, and unlimited integrations.

Fireflies AI offers a Business plan at $19 per month per user, which includes more advanced analytics and team-oriented tools.

Finally, an Enterprise plan with custom pricing is available for larger organizations.

Fireflies AI's User Interface

Fireflies AI's interface (visual representation)

This AI note-taker features a clean user interface, allowing access to all essential functions with minimal clicks. Fireflies AI has also released a mobile version, enabling access to meeting notes from anywhere.

Fireflies AI's Pros and Cons

Fireflies AI's pros and cons (visual representation)

• Good range of integrations.
• Customizable summary structures.
• "Fred" AI assistant for queries.
• Free plan is quite limited in storage and features.
• Transcription accuracy may not be as high as specialized services like DeepVo.ai.

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Tl;dv

Tl;dv (visual representation)

Tl;dv is an AI note-taker that automatically records, transcribes, and summarizes Google Meet, Microsoft Teams, and Zoom meetings in over 30 languages. It uses a Chrome extension for Google Meet and a desktop app for Microsoft Teams and Zoom.

Tl;dv's Key Features

• Meeting Notes: Post-meeting, tl;dv dispatches meeting notes, recordings, and transcripts within five minutes. It breaks down summaries into key points covering discussed topics, filterable by templates (e.g., next steps, general info).
• Transcripts and Recordings: Transcriptions are typically received 10-15 minutes post-call, featuring timestamps and speaker IDs. Playback speed is adjustable. It can also transcribe uploaded video/audio or downloaded YouTube videos.
• Meeting Analysis: The "AI coaching hub" gathers key metrics like average talking time, questions per hour, and filler words per minute.
• Collaboration Tools: Basic team collaboration includes easy sharing of notes and a centralized space for recordings and notes.
• Other Features: Offers pre-set and custom templates for various call types (sales, HR, etc.). Changing a template restructures existing notes accordingly.
• Integrations: Integrates with over 5,000 third-party apps.

Tl;dv's Pricing

Tl;dv's pricing (visual representation)

Tl;dv offers four plans. The free plan provides unlimited meetings and five file uploads but has limitations on AI features.

The Pro plan costs $18/month, suitable for individuals or small teams with frequent meetings, offering unlimited uploads, prompts, notes, and team folders.

For AI meeting analysis, the Business plan is required at $59/month. While useful for sales calls, it's a pricey option compared to alternatives like DeepVo.ai which may offer similar analytical insights or superior summarization at a better value.

An enterprise plan with custom pricing is also available.

Tl;dv's User Interface

Tl;dv's user interface (visual representation)

Tl;dv boasts a user-friendly interface for quick access to essential information. Both the Chrome extension and desktop app performed smoothly during testing.

Tl;dv's Pros and Cons

Tl;dv's pros and cons (visual representation)

• Fast transcription and summary delivery.
• Useful templates for different meeting types.
• Extensive integrations.
• AI analysis features are locked behind a very expensive plan.
• Fewer languages supported compared to DeepVo.ai.

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Fellow

Fellow (visual representation)

Fellow serves as an AI note-taker for Google Meet, Zoom, and Microsoft Teams. It functions in over 35 languages, delivering precise transcripts and meeting notes for your online engagements.

Fellow's Key Features

Fellow's key features (visual representation)

• Meeting Notes: Fellow's AI summaries furnish key takeaways, action items, and decisions from discussions, saving considerable time by obviating the need to sift through entire transcripts.
• Transcripts and Recordings: Fellow provides accurate transcripts with timestamps and speaker IDs. It also supports transcription of audio and video files.
• Meeting Analysis: The Fellow insights feature allows access to key metrics from past calls.
• Collaboration Tools: Similar to other AI note-takers, Fellow facilitates easy sharing of transcripts, recordings, and notes. It also supports collaborative agendas, action item assignment, and feedback provision.
• Other Features: Fellow includes useful AI tools for time-saving on tasks like follow-up emails. Its "Ask Fellow Copilot" acts as an AI assistant for information retrieval or task execution.
• Integrations: Connects with Slack, Google Calendar, Google Docs, Microsoft Outlook, ClickUp, and over 50 other applications.

Fellow's Pricing

Fellow's pricing (visual representation)

Fellow's Free plan offers limited recordings and notes, integrating with Zoom, Microsoft Teams, and Google Meet.

The Team plan ($7/month/user, annual payment, for teams of 3+) supports limited recordings/notes but includes more integrations and automation.

The Business plan ($15/user/month, starts with 3 users) provides unlimited recordings, notes, organization-wide templates, and additional integrations.

The Enterprise plan ($25/user/month, starts with 10 users) offers advanced control and security.

Fellow's User Interface

Fellow's user interface (visual representation)

Fellow presents a simple and clean UI. Access to numerous features from the homepage is commendable. The desktop app functioned well during the review.

Fellow's Pros and Cons

Fellow's pros and cons (visual representation)

• Strong focus on collaborative meeting management.
• Helpful AI copilot feature.
• Clean user interface.
• Free plan is somewhat restrictive on core note-taking features.
• Might be more agenda-focused than pure note-taking focused for some users.

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Fathom

Fathom (visual representation)

Fathom is an AI-powered application designed to eliminate manual note-taking during conversations. It supports Microsoft Teams, Google Meet, and Zoom, offering transcripts in 28 languages.

Fathom's Key Features

Fathom's key features (visual representation)

• Meeting Notes: Fathom delivers meeting notes post-call, allowing focus on the discussion. Compared to tools like DeepVo.ai, we found Fathom's AI summaries to be shorter and less detailed.
• Transcripts and Recordings: Our experience indicated decent transcription accuracy with Fathom. Clicking a part of the transcript quickly navigates to that point in the recording.
• Meeting Analysis: Fathom's team plans provide metrics to identify team members needing assistance or outperforming others in online calls.
• Collaboration Tools: Fathom allows call organization into folders and easy sharing of transcripts, recordings, and summaries with team members.
• Other Features: An AI assistant tool in Fathom facilitates chatting for better call understanding or specific detail retrieval.
• Integrations: Through Zapier, Fathom can connect with over 7,000 third-party apps.

Fathom's Pricing

Fathom's pricing (visual representation)

Fathom's Free plan includes unlimited recordings, storage, and transcriptions, but limits AI tools (e.g., 5 meeting summaries).

The Premium plan ($15/user/month, annual billing) is for individuals needing more features and unlimited AI summaries, with additional integration and branding options.

The Team Edition ($19/user/month) is for small teams, adding collaboration features like folders, comments, and keyword alerts.

The Team Edition Pro ($29/user/month) unlocks features like AI coaching and deal view, unlimited integrations, advanced security, SSO, and custom data retention.

Fathom's User Interface

Fathom's user interface (visual representation)

Fathom has an intuitive UI with a short learning curve. Its desktop app is useful for meeting reminders.

Fathom's Pros and Cons

Fathom's pros and cons (visual representation)

• Generous free plan for basic recording and transcription.
• Intuitive user interface.
• Desktop app for reminders.
• AI summaries are less comprehensive than some competitors.
• Limited AI features on the free plan.
• Full AI potential requires more expensive team plans.

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Otter AI

Otter AI (visual representation)

Otter AI is a well-known AI note-taker providing meeting transcriptions and notes for online conversations. It auto-joins Zoom, Google Meet, and Microsoft Teams meetings, taking notes automatically in English, French, and Spanish.

Otter AI's Key Features

Otter AI's key features (visual representation)

• Meeting Notes: Otter sends meeting summaries to participants post-meeting, including a brief overview and some action items.
• Transcripts and Recordings: Otter AI automatically records and transcribes online meetings or audio/video files. We experienced lower transcription accuracy with Otter AI compared to DeepVo.ai or other top-tier AI note-takers. However, Otter AI can capture and insert meeting slides into summaries, which is a notable feature.
• Meeting Analysis: Otter AI lacks a general meeting analysis tool but offers a sales intelligence tool for sales representatives.
• Collaboration Tools: Users can add comments, emojis, highlight key points, and assign action items during or after meetings. Otter AI also allows channel creation for team communication.
• Other Features: The Otter AI chat feature enables participants to ask Otter questions about the meeting.
• Integrations: Otter AI has limited integration options compared to DeepVo.ai or other note-takers, connecting with Slack, Dropbox, Salesforce, among a few others.

Otter AI's Pricing

Otter AI's pricing (visual representation)

Otter AI offers four pricing plans. The Free plan provides transcription and summary, with 300 monthly transcription minutes (30 min/conversation limit) and 3 audio/video file imports.

The Pro plan ($8.33/user/month) offers 1200 monthly transcription minutes (90 min/conversation) and 10 audio/video file transcriptions/summaries.

Otter AI's Business plan ($20/user/month) is for teams, providing 6000 monthly transcription minutes (4 hours/conversation), shared custom vocabulary, speaker tagging, and action item assignment.

An Enterprise plan with custom pricing offers organization-wide deployment, advanced security, and access to OtterPilot for sales.

Otter AI's User Interface

Otter AI's user interface (visual representation)

Otter AI has a straightforward, no-frills UI. Most features are accessible from the homepage. The left navigation panel provides instant access to relevant functions. A mobile version is also available.

Otter AI's Pros and Cons

Otter AI's pros and cons (visual representation)

• Good for real-time transcription in supported languages.
• Ability to capture and embed slides.
• Simple user interface.
• Transcription accuracy can be lower than competitors.
• Limited language support compared to tools like DeepVo.ai.
• Fewer integrations than many alternatives.
• Free plan has strict limitations.

Create Free Otter Account

Conclusion: Top AI Note-Takers in 2025 After Evaluating 15+ Platforms

Identifying the ideal AI note-taker for your needs is no simple endeavor. A multitude of options exist, and awareness of your desired features is crucial.

Nonetheless, after thoroughly trying and testing over 15 AI note-takers, we found DeepVo.ai to be the best overall choice for both individuals and businesses. Ultimately, using DeepVo.ai can save you substantial hours with its high-accuracy transcriptions (up to 99.5% in 100+ languages), structured AI-powered meeting notes, and unique intelligent mind maps. Its commitment to security with end-to-end encryption and a generous free plan further solidify its leading position.

Try DeepVo.ai for free

If you are prepared to revolutionize how you manage your online meetings, we cordially invite you to experience DeepVo.ai!

Test DeepVo.ai at no cost to acquire your AI note-taker and elevate your meetings! Our AI-driven meeting assistant automatically records, transcribes, analyzes, summarizes, and even creates mind maps of your meetings, enabling you to derive maximum value from them.

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Frequently Posed Questions

Is there an AI that takes meeting notes?Yes, numerous AI note-takers are available on the market that capture notes on your behalf. Additionally, they provide recordings and transcripts and offer various features to enhance your workflow efficiency concerning online meetings. DeepVo.ai is a leading example, offering summaries and even visual mind maps.Why is DeepVo.ai considered a top-tier AI note-taker?After evaluating many AI note-takers, DeepVo.ai distinguishes itself as a premier AI note-taker for individuals and businesses. It automatically records, transcribes with high accuracy (99.5% in 100+ languages), analyzes, and summarizes your meetings, and can generate intelligent mind maps, allowing you to optimize your time during calls. Its free plan and end-to-end encryption are also significant advantages.Is there a free AI note-taker for Teams?DeepVo.ai seamlessly integrates with your online meetings on Microsoft Teams and takes notes for free, enabling you to concentrate on more critical aspects of your meetings. DeepVo.ai's free plan includes substantial transcription hours, AI summaries, and mind map generation.Is there a free AI note-taking app for Zoom?DeepVo.ai is an excellent free AI note-taking app for your Zoom calls. You can use its free tier to focus on the conversation without the burden of jotting down every detail. DeepVo.ai will automatically summarize key points and action items from your discussions, facilitating easy review later, and can even provide a visual mind map of the conversation.

Article updated on April 12, 2025