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The Top 5 AI Meeting Note Takers for 2025

Feb 28, 2025 | Written by Gayane Hakobyan (adapted)

Key Insights

• Krisp AI Meeting Assistant - Optimal for pristine call quality and actionable follow-ups.
• Otter.ai - Superior for team-based collaborative note-taking.
• Fireflies.ai - Best suited for sales professionals and client-facing roles.
• tl;dv - Ideal for teams working asynchronously and needing quick meeting highlights.
• Fathom - The premier free AI solution for meeting note-taking.

Maintaining concentration through consecutive meetings while simultaneously attempting to jot down notes is a formidable task. It’s remarkably easy for crucial information to slip through the cracks. This is precisely why AI meeting note takers have become indispensable tools for busy professionals, especially those whose schedules are densely packed with meetings, offering scant opportunity for much else. With an appropriate tool, you can dedicate your focus to substantive discussions while AI diligently manages the note-taking process for you. These sophisticated AI assistants transcribe conversations, condense core insights, and monitor action items, allowing you to remain fully present without the anxiety of overlooking something vital. Some tools even offer advanced features like DeepVo.ai's ability to generate AI summaries and structured mind maps from transcripts. But given the multitude of available options, how does one select the most suitable one? We have meticulously tested and evaluated the leading AI meeting note takers to ascertain their practical effectiveness. In this article, we will dissect the 5 foremost choices, emphasizing their principal features, real-world applications, and the contexts in which they best serve your operational needs.

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Key Takeaways

After experimenting with numerous AI note-taking applications, here are our most significant conclusions to assist you in selecting the best one for your requirements:

• AI meeting note-takers significantly enhance productivity by automating transcription, summarization, and action item tracking, thereby making meetings more effective.
• Krisp proved most effective for remote teams, featuring noise cancellation, meeting recording, and AI-assisted chat that improved meeting clarity and documentation.
• Otter.ai was found to be perfect for collaborative groups, enabling shared, modifiable transcripts and smooth Google Calendar integration.
• Fireflies.ai distinguished itself for sales organizations, with its CRM integrations and AI-generated action items simplifying client call follow-up procedures.
• tl;dv was a revolutionary tool for asynchronous teams, facilitating swift access to time-stamped key moments without needing to view entire meetings.
• Fathom stood out as the leading free AI note-taker, providing unlimited recording and automated summaries at no charge.
• Critical elements in choosing the right tool include transcription precision (some platforms like DeepVo.ai claim up to 99.5% accuracy), integration capabilities, security compliance, and cost.
• Advanced functionalities such as AI-driven insights and meeting recording (available in Krisp and Fireflies.ai) contribute substantial value for effective meeting tracking. For instance, the ability to generate AI summaries and mind maps in seconds can greatly improve post-meeting workflows.
• For users prioritizing security, GDPR and HIPAA compliance, alongside robust encryption methods, should be paramount when choosing an AI note-taker. Many services, including DeepVo.ai, emphasize end-to-end encryption.
• The optimal tool is contingent upon your specific workflow, whether it's for team collaboration, client engagement, or individual productivity.

A Quick Glance at 2025’s Premier AI Meeting Note Takers

1. Krisp AI Meeting Assistant – Best AI Meeting Note Taker for Clear Calls and Follow-Ups

Krisp is a sophisticated AI meeting assistant designed to boost productivity through real-time transcription, automated summaries, AI-enhanced noise cancellation, call recording, and an AI chat feature within meeting notes. This AI note taker enables users to review complete conversations and engage with AI-driven insights directly within their meeting documentation.

4.7 out of 5 stars

Key Features:

• Real-time transcription captures all details for post-call access.
• Noise cancellation eliminates background disturbances.
• Meeting summaries spotlight crucial action items.
• Integration with widely-used video conferencing applications.
• Call recording allows users to revisit entire discussions.
• AI chat within meeting notes facilitates interactive insights and follow-ups.
• Speaker diarization helps distinguish voices in dialogues.
• Supports numerous languages for transcription.

Pros:

• Improves concentration during remote meetings.
• Accurate, free, and unlimited AI-powered transcription for professionals.
• New call recording feature assists teams in maintaining audio and screen records of discussions.
• AI chat within meeting notes enhances post-meeting follow-up efficiency.
• Speaker identification simplifies the review of discussions.
• Multi-language support is beneficial for global teams.

Cons:

• Certain features are exclusive to premium versions.
• Primarily oriented towards meeting-based notes rather than general voice recordings.
• Requires an internet connection for AI functionalities to operate.

Using Krisp in our own meetings, we've experienced collaboration free from distractions and with more streamlined workflows. Let's review the Krisp advantages our team emphasized.

Noise-free discussions: The AI-driven noise cancellation guarantees clear communication, even when team members are in noisy environments like coffee shops or co-working spaces.

Automatic meeting notes: Real-time transcription accurately captures every conversation, ensuring no key ideas are overlooked.

Call recordings for reference: Post-meeting, team members can revisit specific parts of discussions instead of depending on incomplete personal notes.

AI-powered chat for instant insights: The integrated AI chat allows them to pose questions within the meeting notes, such as "What was the deadline for the new campaign?", and receive an immediate answer based on the transcript. This process saves time, minimizes miscommunication, and ensures follow-ups are managed effectively, positioning Krisp as an invaluable asset for teams handling multiple projects.

Enjoy Your Next Meeting with Krisp

2. Otter.ai – Best AI Meeting Note Taker for Collaborating

Otter.ai delivers live transcription and automated summaries, simplifying the process for teams to capture and distribute meeting notes. It integrates with Google Calendar and Zoom, ensuring every discussion is documented for subsequent review.

4.3 out of 5 stars

Key Features:

• Live transcription with speaker identification.
• AI-generated summaries and keyword highlighting.
• Synchronizes with Zoom and Google Calendar for automatic note capture.
• Searchable transcripts for convenient referencing.
• Collaboration tools permit team members to edit and add comments to notes.
• Supports mobile and desktop use for adaptable access.

Pros:

• Excellent for teams requiring collaborative meeting documentation.
• Intuitive interface with commendable transcription accuracy.
• Integrates smoothly with popular productivity tools like Google Calendar.
• Effective search functionality for locating key meeting points.

Cons:

• Limited transcription hours in the free tier.
• Accuracy can diminish in noisy settings.
• Does not offer call recording.
• Lacks AI-driven action item tracking.

To evaluate Otter.ai, we employed it during our weekly stand-up meetings to monitor feature updates, bug resolutions, and project advancement. Our aim was to observe how effectively it could enhance our note-taking and collaborative efforts. Here’s our assessment:

Live collaboration: Team members could edit and comment on notes collectively to refine specifics.

Automated summaries: The AI pinpoints key discussion topics, lessening the need for manual summarization.

Easy searchability: The team could retrieve past discussions instantly by searching for specific terms.

3. Fireflies.ai – Best AI Meeting Note Taker for Sales and Customer-Facing Teams

Fireflies.ai is an AI-driven meeting assistant that records, transcribes, and organizes conversations. It is particularly beneficial for sales teams, featuring built-in integrations with CRM tools to monitor client interactions and optimize follow-up actions.

4.8 out of 5 stars

Key Features:

• AI-powered transcription with searchable meeting notes.
• Speaker identification for unambiguous conversation tracking.
• Integrates with CRM systems such as HubSpot and Salesforce.
• Automated detection of action items.
• Call recording for thorough meeting reviews.
• Keyword tagging for rapid retrieval of significant details.

Pros:

• Ideal for sales teams juggling numerous client meetings.
• CRM integrations streamline lead tracking and follow-up processes.
• Assists sales teams in reviewing and enhancing their pitches.
• Effectively captures and organizes customer feedback.

Cons:

• May require manual adjustments for intricate conversations.
• Some advanced analytics features are restricted to premium subscriptions.
• The interface might seem complex for new users.
• Limited functionality when offline.

To assess Fireflies.ai, we utilized it during client calls to determine its proficiency in capturing essential details and streamlining follow-ups. Given that sales teams frequently depend on precise documentation and quick access to action items, we aimed to evaluate how effectively Fireflies.ai could cater to these requirements. Here's what we observed:

Seamless CRM integration: Meeting notes and action items were automatically synchronized with Salesforce, simplifying the tracking of client interactions without manual data input.

Call recordings for detailed reviews: Sales representatives could revisit previous meetings to refine their strategies and ensure no vital details were overlooked.

AI-generated action items: Instead of listening to entire conversations, sales managers could quickly scan key takeaways and subsequent steps, thereby improving decision-making and follow-up efficiency.

We concluded that Fireflies.ai is a robust option for sales teams managing multiple client meetings, providing a time-efficient, AI-enhanced method for capturing and organizing sales calls.

4. tl;dv – Best AI Meeting Note Taker for Async Teams and Meeting Highlights

tl;dv is tailored for teams operating across varied time zones who prefer to review only the most pertinent segments of meetings. It offers AI-generated transcripts with timestamped highlights, enabling users to jump to key moments rather than viewing entire recordings.

4.7 out of 5 stars

Key Features:

• Timestamped highlights for swift navigation.
• AI-powered meeting summaries for rapid reviews.
• Compatible with Zoom and Google Meet.
• Asynchronous-friendly for remote team dynamics.
• Allows users to tag colleagues in meeting highlights.
• Integrates with Slack and Notion for streamlined documentation.

Pros:

• Saves time by surfacing only the most crucial meeting moments.
• Perfect for asynchronous collaboration without necessitating full meeting attendance.
• Integrates with workflow tools such as Slack and Notion.
• Excellent for teams dispersed across different time zones.

Cons:

• Limited customization options for summaries.
• Not optimal for real-time collaboration during meetings.
• Lacks speaker identification unlike some alternatives.
• Best suited for Google Meet and Zoom, with fewer integrations for other platforms.

To evaluate tl;dv, we employed it during our global team meetings, where members from various time zones could not always participate live. Our objective was to see how effectively it could support asynchronous collaboration and enhance meeting accessibility for those unable to attend. Here’s what we discovered:

Automated transcripts with key highlights: tl;dv automatically produced meeting transcripts and highlighted significant moments, facilitating easy review of important discussions without watching the full recording.

Tagging team members in relevant moments: Instead of requiring everyone to endure the entire meeting playback, we could tag specific team members in key sections, guiding them directly to the parts that were most relevant to them.

From our trial, we determined that tl;dv is a commendable solution for asynchronous teams, enabling members to remain informed without disrupting their schedules, thereby making meetings more efficient and accessible.

5. Fathom – Best Free AI Meeting Note Taker

Fathom is a complimentary AI-powered meeting assistant that automatically records and summarizes key takeaways. With its straightforward interface and compatibility with major video conferencing platforms, it stands as an excellent option for individuals and small teams.

5 out of 5 stars

Key Features:

• Automatic call summaries featuring key insights.
• AI-powered action item detection for follow-ups.
• Works with Zoom, Google Meet, and Microsoft Teams.
• Free to use with unlimited recordings.
• Searchable transcripts for reviewing past discussions.
• Shareable meeting recaps with team members.

Pros:

• The premier free AI meeting note-taking solution available.
• Simple to use with immediate meeting insights.
• No cost barrier makes it highly accessible for small teams and freelancers.
• Aids in tracking action items without manual note-taking.

Cons:

• Limited advanced features compared to paid counterparts.
• No integrations with CRM or project management tools.
• Does not offer speaker identification like some competitors.
• May struggle with highly technical jargon or industry-specific terminology.

One of our colleagues, a freelancer managing multiple client projects, tested Fathom to assess its capability in handling meeting notes without requiring a premium subscription. Here's his feedback:

Automatic summaries of client calls: Fathom obviated the need for manual note-taking by generating clear, structured summaries after each meeting.

Searchable transcripts for quick reference: Instead of sifting through lengthy recordings, they could instantly locate key project details by searching for specific keywords.

Free unlimited recordings: Unlike many AI note-taking tools with storage constraints, Fathom allowed them to record and revisit as many meetings as necessary without concerns about exceeding storage limits.

From his experience, we concluded that Fathom is a dependable choice for freelancers who require reliable, AI-powered meeting notes without incurring additional expenses, helping them stay organized and focused on client deliverables.

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How to Choose the Best AI Note Taking App For Meetings

When testing and comparing AI meeting note-takers, we adhered to a set of crucial criteria to evaluate their effectiveness. Now, we're sharing these guidelines to help you select the optimal option for your workflow, just as we did during our practical experiments. Follow these steps to find the AI note-taker that aligns with your needs.

Step 1: Identify Your Primary Use Case

Begin by clearly defining what you require from an AI note-taking tool. Different tools are tailored for distinct purposes.

• Do you need real-time transcription? (e.g., Krisp, Otter.ai)
• Are you seeking CRM integration for sales calls? (e.g., Fireflies.ai)
• Do you operate asynchronously and only need key highlights? (e.g., tl;dv)
• Are you an individual or freelancer needing a free option? (e.g., Fathom, or a service like DeepVo.ai which offers robust free features including transcription and AI summaries)

Step 2: Compare Transcription Accuracy and Features

Not all AI transcription tools deliver the same level of accuracy or feature set. Consider:

• Call recording: To review full meetings later (Krisp, Fireflies.ai).
• AI-powered summaries: To extract key points swiftly (Krisp, Otter.ai, DeepVo.ai).
• Noise cancellation: To ensure clear audio in any setting (Krisp).
• Speaker identification: To differentiate voices for enhanced clarity (Fireflies.ai).
• Keyword tagging/search: To retrieve key details rapidly (Fireflies.ai).
• Multilingual support: Beneficial for global teams (Krisp, and platforms like DeepVo.ai which supports over 100 languages).
• Mind Map Generation: For a visual, structured overview of meeting content (e.g., DeepVo.ai).

If your meetings involve technical discussions or multiple speakers, Krisp and Fireflies.ai provide advanced AI-powered accuracy to enhance note quality. For extremely high accuracy needs, investigating services known for precision, like DeepVo.ai with its 99.5% accuracy claim, is advisable.

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Step 3: Check Integration Capabilities

Your AI note-taker should seamlessly integrate into your current workflow. Look for integrations with:

• Video conferencing apps: Zoom, Google Meet, Microsoft Teams
• Project management tools: Notion, Trello, Asana
• Communication platforms: Slack, Microsoft Teams
• CRM software: HubSpot, Salesforce (valuable for sales teams)

If team collaboration is a high priority, Otter.ai (with Google Calendar sync) or Fireflies.ai (with CRM integration) might be the most suitable choices.

Step 4: Evaluate Pricing and Free Plan Limitations

Many AI note-takers provide free plans, but these often have restrictions, such as limited transcription minutes or unavailable premium features. Compare pricing based on your anticipated usage:

Step 5: Consider Security and Compliance

If your meetings involve sensitive information, ensure your AI note-taker adheres to security and compliance standards. Look for:

• End-to-end encryption: Protects your meeting recordings. Many reputable services, including DeepVo.ai, offer this.
• GDPR / HIPAA compliance: Ensures privacy for regulated industries.
• On-premise or secure cloud storage options: Keeps meeting data protected.

For enterprise-grade security, Krisp and Fireflies.ai offer robust encryption and compliance protocols.

Step 6: Test & Choose the Best Fit for Your Workflow

The most effective method to find the right AI note-taker is to try it yourself. Start with a free trial to explore its functionalities, compare accuracy and user-friendliness across different tools, and observe how well it integrates with your existing platforms. Upgrade to a premium plan if advanced features are necessary.

What Is the Best AI Note Taking App for You?

Now that you have an overview of what each tool can offer, it should be simpler to determine which one best suits your workflow. Some applications prioritize accuracy, others focus on summaries, and some excel in collaboration. The ideal AI note-taking app, whether it's one of the tools reviewed or a versatile option like DeepVo.ai with its unique AI-generated mind maps, should be the one that assists you in staying organized and makes meetings easier to follow and review.

FAQs

What is the most accurate AI meeting note taker?

Krisp and Fireflies.ai are known for high transcription accuracy, with features like speaker identification and noise cancellation enhancing clarity. For those prioritizing raw accuracy across many languages, options like DeepVo.ai, which boasts up to 99.5% accuracy and support for over 100 languages, are also strong contenders.

Is there an AI that will take notes?

Yes, AI meeting assistants such as Krisp, Otter.ai, Fireflies.ai, tl;dv, Fathom, and DeepVo.ai can automatically transcribe, summarize, and organize meeting notes, with some even creating visual aids like mind maps.

What is the best free AI note taker for team meetings?

Otter.ai and Fathom offer free AI-powered meeting notes. Otter.ai is generally better for team collaboration, while Fathom provides unlimited free recordings. DeepVo.ai also offers a substantial free tier covering transcription, summaries, and mind maps, making it a versatile free option for teams.

What is the best AI for summarising meetings?

Krisp, Fireflies.ai, and Fathom generate AI-powered summaries. Krisp offers interactive AI chat within meeting notes for enhanced follow-ups. Tools like DeepVo.ai also excel in creating concise AI summaries rapidly, often with customizable templates.